Exhibition Explorer funding is suitable for SMEs and midcap enterprises participating in international B2B trade fairs abroad.
The Exhibition Explorer funding is aid for participation in international B2B trade fairs held outside Finland. The financing is intended for SMEs and midcap companies that want to increase the export of their own products or services. A company can have a presence at the trade fair at a joint stand or its own, separate stand.
The prerequisite for funding is for at least four Finnish SMEs or midcap enterprises to apply for Explorer Exhibition funding for the same trade fair. At least half of the aforementioned group of enterprises must be SMEs.
SMEs may receive funding for a maximum of 50% and midcap enterprises for a maximum of 40% of the eligible costs. The maximum amount of funding that can be granted to an individual enterprise is EUR 35,000 per trade fair, while the minimum funding granted is EUR 1,000 per enterprise. The funding is paid in arrears.
International trade fair events
Exhibition Explorer funding is intended for your company's participation in a trade fair and the costs arising from the trade fair stand.
In the case of creative industries (such as the music and audiovisual industries), projects that do not involve fair stand costs may exceptionally be supported, but mainly in terms of registration, accommodation and travel costs.
We cannot grant your company funding if:
Exhibition Explorer funding is de minimis aid which does not need to be repaid. Your company can receive a maximum of EUR 200,000 in de minimis aid during the current and previous two tax years. All companies controlled by the same entity or belonging to the same group of companies are deemed a single company when calculating the de minimis accumulation.
At the application stage, your company must find out how much de minimis funding it has received during the aforementioned period considered. Such aid is granted by a range of public organizations, such as Finnvera and the ELY Centers.
Read more about de minimis funding
The funding terms and conditions describe the costs for which Business Finland can provide funding, how we monitor your project costs, and how you should report on the progress of your project.
Read more about the funding terms and conditions
Do you want to discuss the terms in more detail with us before submitting an application? Get in touch with our customer service and let's talk about how we can best help your company.
The application must be submitted to Business Finland's online service no later than the day before the start of the trade fair. The application can be submitted earlier as soon as the company has decided to participate in the trade fair and has made an estimate of the costs of the services to be purchased.
Travel expenses are only accepted in connection with trade fairs in the creative industries (music industry, audiovisual sector). For this reason, the application related to the fair of creative industries must be submitted before traveling to the fair and no later than the day before the start of the fair.
Each enterprise submits its own application in the online service. We will start processing the applications once we have received at least four applications for the same trade fair event. If your company does not have any audited financial statements yet, please submit, along with your application, an income statement that is no more than two months old, and a balance sheet ledger for the current accounting period. To make the funding decision, we may ask your company for additional information.
You can also keep track of the processing of your application in the online service.
When you apply for the funding, select the official name of the trade fair event as the project name of your application and complete the application in accordance with the instructions provided.
The costs must be incurred during the duration of the project. With the exception of registration and booking costs, costs are accepted from the day you send us your application at the earliest. For this reason, it is recommended that the starting date of the project is the date of submission of the application.
Define 2–5 goals for the participation at the trade fair of which at least one is measurable. The goals will become part of the potential funding decision and Business Finland monitors their achievement. Examples of goals:
Answer all of the questions included in the application's Implementation section.
Costs are accepted starting from the date on which the application was submitted, at earliest. We employ a simple cost estimate in Exhibition Explorer funding. Registration and booking costs may nevertheless by accepted, even if they arose prior to the submission of the application for funding.
Itemize the costs of the purchased services (itemization of purchased services: what was bought and from whom, and a euro-denominated estimate/value [0% VAT]). Purchases from companies of interest are not permitted.
Enter the costs of the purchased services in the cost estimate as follows:
If you are participating in a trade fair event of the creative industries (music industry or audiovisual industry) in which your company does not have a trade fair stand, enter the sum total of the participation/registration, travel and accommodation costs in the space for the project's purchased services. In this case, leave the space for Other costs empty.
Costs for purchased services added to the project after the funding decision cannot be accepted. The amount of aid mentioned in the decision is the maximum aid granted to your company. You can specify the estimate on the costs of the purchased services during the application's processing phase.
Other costs incurred by your company from the trade fair participation can be approved based on a flat rate, which is at maximum 20% of the sum of the aforementioned purchased services. These costs may include:
Other costs do not need to be itemized in the application, nor do they need to be included in the project accounting.
For example: If the estimate concerning the costs of the trade fair stand is EUR 10,000, other costs account for 20%, or EUR 2,000, of that. SMEs account for 50% (or EUR 6,000) and midcap enterprises for 40% (or EUR 4,800) of an aid sum of EUR 12,000.
Plan a project and define its goals. Ensure the sufficiency of self-financing.
Submit your application through online services. Submit the additional information requested.
Business Finland will assess your application and notify you of its decision. Read the decision and its terms and conditions, and approve the decision in online services.
Arrange project accounting. Notify Business Finland of any changes.
Report your project's implementation and costs. Attach the additional information requested with your report.